I got an email the other day from someone who was headed over to China to inspect an order and wanted to find out how they could perhaps meet some new vendors while they were over there. They were not leaving themselves much time as they were set to leave in 24 hrs when they emailed me. I told them that the best thing to do was to line up these visits well before their trip but as that did not happen this time, there were still two things they could do as follows:
1.) Do a vendor search by province and city on the Canton Fair website. The website allows you to do this and it is very helpful if you want to locate vendors in a specific city, as this person wanted to do. You can then type in the keyword for your product and you will get some results. For example, when I typed in “toys” for Dongguan City in Guangdong Province I got 14 results. I think you can do the same on Alibaba.
2.) Work through the concierge at the local hotel. Depending on which hotel you are staying at in China concierges will do everything for you and this would include looking up factories that might be of interest to you. Of course they won’t be able to do much beyond giving you a name and number, but really that is all you need to begin. If the vendor has booked the hotel for you then you don’t want to ask the concierge for help with a project of this nature. The reason is that the hotel would most likely report to the vendor that you were looking for other vendors and your vendor would not be happy. I have seen this happen before. Vendors get possessive with their customers, especially if your orders are big, and they always want to keep an eye on you to make sure you are not running off to the competition on your off day. However, If you have booked the hotel yourself it is probably safe to ask the concierge to help you locate other vendors while you are in China. You can also perhaps ask someone in the hotel business center to do this for you but you would probably have to pay them for this.
Finally, it is a good idea if you are spending any length of time in a city or going back repeatedly to get to know some locals, perhaps a student who is looking for some translator work. This person can then help you on inquires of this nature and may be able to do things for you such as booking hotels and transportation. In fact when you go to the Canton Fair you will see hundreds of students outside the main hall looking for translator work during the fair. Knowing locals like this can be extremely helpful as you develop your business in China. Just remember that if you do hire someone to help you out on a regular basis then you need to do so in accordance with the labor laws in China.